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Bid Support Application

To apply for bid funding assistance, please fill in the form below. Please be as specific as possible with the information your provide. If the international body provides a formal set of bid criteria, this should be obtained before completing this application - as many of the answers to the questions we are asking here may be provided by this document.

Please be advised that upon completion of the form, a copy of it will be sent to you via email and you will have the ability to save and/or print as required.

If you would prefer to manually fill in an application, please click on the PDF icon to download a printable version of our Bid Support Application Form

To view our guidelines for Bid Support Applications, please click on the PDF icon

 

If you have any questions, don't hesitate to contact CINZ International Bids Manager, Richard Buchanan. Click here for Richard's contact details.

 
Personal Information
Details
First Name/Last Name * *
Position
Email Address *
Confirm Email Address *
Phone

Address
Street
Suburb
City
State
Country  * Post Code
 
Background Information
Name of Local Host Organisation/Association seeking assistance:
Legal Status of the organisation bidding e.g. Registered Company, Trust, Incorporated Society, Business Partnership, etc
Name of Conference:
Proposed Dates:
Proposed Location:
Number of Days of Conference (this should include set up and break down if relevant)

Estimated total attendance
Estimated total attendance for this New Zealand conference (include delegates, accompanying persons, trade exhibitors, etc. NB This total will be a higher number than the DELEGATES ONLY total below)
Number of delegates:


Estimated number of ATTENDEES ONLY attending by geographical origin
New Zealand
Australia
Asia
Japan
Europe
United Kingdom
United States
Canada
Total

What opportunities exist for the following?
Satellite Conferences:
Pre & Post Conference touring:
Global Media Exposure for New Zealand:
Technology Transfer to New Zealand:
Social/Cultural benefits for New Zealand:
Other:

Historical data
Historical data related to this conference (last three Conferences held): NB It is essential that this information, especially as far as numbers are concerned, is as accurate as possible.
Date:
# Delegates:
Country:
City:
Venue:


Date:
# Delegates:
Country:
City:
Venue:


Date:
# Delegates:
Country:
City:
Venue:

Bid Information
When will your organisation/association formally decide to proceed with the bid?
When does the bid need to be lodged?
Who will present the bid on behalf of New Zealand?
Who will decide the outcome and how many persons will be involved in the decision making process? i.e. This answer will be determined by whether the decision will be made by a small Executive Council or by all voting delegates?
Please provide a timeline for the bidding process with all key dates
In percentage terms what is your estimation of the chances of success for the New Zealand bid? (Give reasons for your estimate)
Who is New Zealand bidding against?
What lobbying has been done to date to secure this conference for New Zealand?

What specific support are you seeking from CINZ?
1.) Is a full detailed budget required as part of the formal bid presentation?
2.) Will you need assistance with any formal bid documentation?
3.) Only very limited funding is available to assist with international travel. If you feel you can make your own way to present the bid please indicate, otherwise please specify what assistance you are seeking for travel.
4.) Please advise what other assistance additional to that noted above, you may be seeking in the presentation of the bid (such as promotional booth, standard promotional literature, DVD)

Further Bid Information
What is the current status of the bid process? E.g. Has the NZ Association formally approved the presentation of a bid?
Have you approached any other organisation for assistance for this bid?
Have you entered into any arrangements with suppliers?
Is there anything further we need to know?

Confirmation and Acknowledgement
I (your full name)
have read and understood all the requirements for an application for bid funding from Conventions & Incentives New Zealand and state that the details provided are true and correct.

 
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